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Oregon State University
Department: V Pres Finance and Admin (QFA)
Appointment Type: Professional Faculty
Job Location: Various Locations
Recommended Full-Time Salary Range: $72,216-$126,456
The Enterprise Project Portfolio Management Office (EPPMO) is seeking up to three Project Managers. These are full-time (1.00 FTE), 12-month, professional faculty positions.
Oregon State University is actively engaged in several strategic initiatives, including projects that support business processes, information technology, and teaching/research activities. As a member of the Project Manager pool reporting to the Enterprise PPMO Associate Director, the Project Manager (PM) works within the Enterprise Project Portfolio Management Office's (EPPMO) guidance to plan, implement, and monitor complex, enterprise-wide projects and initiatives for OSU. The PM leads development and implementation of complex projects to solve problems that may have wide impact, requiring high levels of functional integration and involving multiple disciplines to be managed. The PM may manage numerous IT, business, and research/teaching projects simultaneously with an emphasis on IT project management. The PM is responsible for designing, planning, implementing, managing, and measuring / tracking success for one or more strategic, complex projects often involving multiple functions, and/or information technologies that serve to enable a variety of business strategies and goals, which can span across the entire University or major portions of it. The strategies and implementations of each project will adhere to EPPMO standards and processes.
The PM provides consultation to units, departments, schools, colleges, key business stakeholders, and external vendors. Under the Enterprise PPMO, this position leads and engages in all aspects of project management, which includes initiation, planning (phase design, risk analysis), execution (implementation, communication, change mgmt., vendor mgmt., risk mgmt.), monitoring and control (budget, scope, timeline, analytics, reporting), and closure (after-action review). advice and consultation to units, departments, schools, colleges, key business stakeholders and external vendors.
The PM will be responsible for successful delivery of one or more large-scale, highly complex projects in support of the OSU Strategic Plan 4.0 and the OSU IT Strategic Plan, ensuring use of standardized project management methodologies, processes, and tools. Working closely with business analysts, the incumbent will have a working knowledge of business, information technology, and academic functions consisting of an understanding of data, business processes, applications, networks, systems, and infrastructure, and will leverage this knowledge to effectively support various projects within the scope of business, IT and research/teaching projects within the university. The PM is expected to deliver within approved budgets and schedules while maintaining the highest quality standards.
The PM will be expected to plan, execute, and finalize projects according to strict EPPMO processes, deadlines, and within budget. This includes acquiring resources and coordinating the efforts of team members and third-party contractors or consultants in order to deliver projects according to plan. The EPPMO will also define a project's objectives and oversee quality control throughout its lifecycle.
As a member of the OSU community, the person in this position is expected to foster and promote the values of diversity, equity, and inclusion and demonstrate a commitment to inclusive excellence in their work.
Working for Oregon State University is so much more than a job!
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We dont wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
Top 1.4% university in the world
More research funding than all public universities in Oregon combined
1 of 3 land, sea, space and sun grant universities in the U.S.
2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
7 cultural resource centers that offer education, celebration and belonging for everyone
100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
35k+ students including more than 2.3k international students and 10k students of color
217k+ alumni worldwide
For more interesting facts about OSU visit: https://oregonstate.edu/about
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon States beautiful, historic and state-of-the-art main campus is located in one of Americas best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:
Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:
Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
Free confidential mental health and emotional support services, and counseling resources.
Retirement savings paid by the university.
A generous paid leave package, including holidays, vacation and sick leave.
Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
Project Management (75%)
- Provide project leadership, management, and coordination of assigned projects with an emphasis on project management.
- Define and monitor project objectives, scope, and progress against plan by developing complex project structure, preparing detailed project plans and documentation, implementing project management methodologies, building project management infrastructure, and documenting project requirements. Works with Business Analysts (BA) to identify and analyze requirements needed for projects. Research requirements pertaining to specific projects or phases of a project.
- Develop, organize, complete, and manage requests for proposals (RFP) and requests for information (RFI) with vendors for complex solutions and/or vendor consultations.
- Deliver data and analysis to support operational, research, and strategic decisions.
- Develop, maintain, and implement data reports, models, and structures to support business intelligence, and data system integrations.
- Develop and manage the work breakdown structure (WBS) of assigned projects.
- Develop project plans specifying goals, strategy, scheduling identification of risk, contingency plans. and allotment of resources for each phase of the project.
- Conduct business analysis, assess process improvements, and develop future state recommendations.
- Conduct business requirements gathering.
- Identify and schedule project deliverables, milestones, and required tasks.
- Define project success criteria and disseminate them to involved parties throughout project life cycle.
- Manage project budget, including tracking, monitoring, and reporting expenditures.
- Identify standards or requirements for change management.
- Plan, develop, coordinate, administer, and execute projects, including proposals, plans, timetables, communication, and resource allocation.
- Estimate the resources and participants needed to achieve project goals. Draft and submit budget proposals and recommend subsequent budget changes where necessary. Where required, negotiate with other department managers for the acquisition of required personnel from within the university.
- In accordance with EPPMO standard operational procedures (SOP), prepare project status reports and keep management, stakeholders, and others informed of project status and related issues.
- Effectively communicate project expectations to team members and stakeholders in a timely and clear fashion.
- Tailor appropriate strategies and communication plans. Utilize resources as needed to ensure appropriate resolution.
- Liaise with project stakeholders on an ongoing basis. Set and continually manage project expectations with team members and other stakeholders.
- Plan and schedule project timelines and milestones using appropriate tools.
- Complete post implementation reviews, documenting process strengths and limitations and create a recommendations report to identify successful and unsuccessful project elements.
- Resolve issues involving technical and resource constraints, including adjusting production schedules, and identifying alternative solutions. Manage and negotiate project change-orders and modifications.
- Identify and manage project dependencies and critical path
- Manage the assessment and documentation of functional and technical requirements, including facilitation with third-party vendors during procurement stages
- Assist with supporting Enterprise Project Portfolio Management
Internal/External Leadership (20%)
- Establish and maintain collaborations and partnerships with internal and external stakeholders, including OSU partners, vendors, and professional organizations, to help build and leverage expertise and resources.
- Follow up with vendors and project teams to ensure parties are held accountable and on track for completion.
- Formulate and define scope and objectives of project for project team members.
- Direct and manage activities of project team to ensure project progress is on schedule and within prescribed budget. Follow-up with project team to ensure quality of deliverables are adequate for project scope.
- In accordance with EPPMO Standard Operations Procedures (SOP), obtain acceptance testing and project signoff of completion.
- Provide mentorship and collaboration with EPPMO peers and the extended project management community
- Provide input, consultation, and facilitation for the Project Manager community of practice.
- Consult with and make recommendations to EPPMO and governance committees as needed.
- Foster positive relationships, both internally and externally to the University, while managing complex project phases within firm schedules.
- Collaborate with OSU stakeholders to identify and resolve challenges and issues that arise during project management.
- Build, develop, and grow any business relationships vital to the success of the project.
- Strong ability to establish a vision that others choose to follow.
- Ability to remain flexible while continuing to make meaningful progress
- Ability to receive and provide critical feedback, recognizing the need for crucial conversations, obtaining, and retaining executive support and decisions, and the ability influence project stakeholders and team members to maintain forward progress of projects despite other competing demands.
Other Duties as Assigned (5%)
- Participate in appropriate activities that enhance general knowledge of, or ability to do, assigned work.
- Participate in departmental processes and initiatives, including Change Management, Incident Management, etc.
- Provide operational support to EPPMO leadership
- Other duties as assigned.
What You Will Need
- Bachelors degree from an accredited college or university
- 3 years experience leading large complex project(s) (IT or otherwise).
- Ability to earn Project Management Professional (PMP) certification from Project Management Institute (PMI) within 18 months of hire.
- Experience working both independently and in a team-oriented, collaborative environment is essential.
- Highly adaptive. Can conform to shifting priorities, demands, and timelines through analytical and problem-solving capabilities.
- Persuasive, encouraging, and motivating.
- Ability to elicit cooperation from a wide variety of sources, including upper management, clients, and other departments.
- Ability to bring projects to successful completion with political sensitivity and tenacity.
- Strong written and oral communication skills.
- Adept at conducting research into project-related issues and products.
- Ability to effectively prioritize and execute tasks in a high-pressure environment is crucial.
- A demonstrable commitment to promoting and enhancing diversity, equity, and inclusion practices.
- Knowledgeable of delivery of data in operational and strategic environments
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
What We Would Like You to Have
- Bachelors degree or higher in Computer Science, Business/Management Information Systems, Business Administration, Engineering, or related field.
- Project Management Professional (PMP) Certification.
- Knowledge of organizational change management practices
- Experience working in a PMO or EPMO
- Experience leading complex IT project(s) (e.g., enterprise-level project).
- Extensive experience in data related projects, reporting, and/or BI.
- Experience implementing solutions with significant integration and data mapping needs.
- Project management experience in a higher education environment.
- Familiarity with project management software.
Working Conditions / Work Schedule
- Position is eligible for in person, hybrid, or working remotely within the geographic area of the United States, with director approval, utilizing online team collaboration tools.
- Occasional travel may be required.
Special Instructions to Applicants
When applying you will be required to attach the following electronic documents:
1) A resume/CV; and
2) A cover letter indicating how your qualifications and experience have prepared you for this position.
You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.
For additional information please contact: Danny Hough at email@example.com
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
Starting salary within the salary range will be commensurate with skills, education, and experience.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. Offers of employment are contingent upon meeting all minimum qualifications including the criminal history check requirement.
To apply, please visit: https://jobs.oregonstate.edu/postings/144027
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