Job Details

This ad is expired.

Executive Coordinator, Office of the Provost
Go to our website »

Position Number: 4173241
Location: Seattle, WA
Position Type: Administrative Vice Presidents

Executive Coordinator, Office of the Provost

FLSA Status: Nonexempt

Months Per Year: 12

Employment Status: Full-Time

Work Model: On-site

Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture, socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, geographic origin and physical ability. Seattle University strives to be a welcome, open and safe campus climate for all who learn, live and work at Seattle University.

Position Description

Provides a wide array of administrative support to the Office of the Provost, in a dynamic, professional, and highly confidential work environment, with broad internal and external stakeholders. This position reports to the Vice Provost for Student Success and the Vice Provost for Global Engagement.

Provide executive-level administrative support to the Office of the Provost

Maintains the calendars of the VP for Student Success, the VP for Global Engagement, and the Associate Provost for Business and Faculty Administration.
Schedules a large number of appointments and meetings, and coordinates meeting logistics, including but not limited to room reservations, A/V, technical support, catering, and travel.
Prepares emails, correspondence, memos, reports and other documents.
Manages paper and digital filing systems to ensure secure retention and easy retrieval of documents.
Provides assistance on budget-related activities as needed, including stipend payments, procurement and journal entries processing for the Office of the Provost.
Tracks and supports the approval process for contracts, grants, and external partnership agreements.

Other Job Functions

Updates and maintains relevant pages of the Seattle University website.
Provides administrative support to teams and working groups led by the VP for Student Success, the VP for Global Engagement, and the Associate Provost for Business and Faculty Administration.
Coordinates the Computer Refresh program for the Office of the Provost.
Other duties as assigned, including but not limited to, ordering office supplies, and providing support for other division events, programs and initiatives as needed.

Qualifications

Minimum Qualifications

Bachelor's degree and three years previous administrative support experience or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.
Must possess attention to detail, organization, and the ability to multi-task in a deadline-driven environment where priorities can shift quickly.
Advanced skills in calendaring and correspondence. Excellent interpersonal, verbal and written communication skills and a commitment to outstanding customer service with a diverse group of stakeholders.
Demonstrated intercultural competency. Demonstrated ability to handle sensitive and confidential matters.
Proficiency in Microsoft Office365, including Outlook, Word, Excel, PowerPoint, and Adobe Acrobat. Interest in learning new software.

Preferred Qualifications

Bachelor's degree. Two years of C-level administrative support.
Proficiency in MS Publisher, SharePoint, OneDrive.
Experience with corporate or educational marketing and social media management a plus.
Experience with international communities, stakeholders, travel and education a plus.
Sense of humor a plus.

Application Instructions

Please attach a cover letter with your resume when applying. Job postings are open until filled, unless otherwise specified.

Compensation at a Glance:

Salary Range: $50,800 - $56,300

Seattle University has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, and not based on a candidate's gender or any other protected status.

Your total compensation goes beyond the number on your paycheck. Seattle University provides generous leave, health plans, and retirement contributions that add to your total compensation package.

Benefits at a Glance:

Consistent with its fundamental Jesuit values, Seattle University offers a wide range of benefits designed to care for the whole person. Choose from three different medical plans, a dental, and vision insurance programs. Protect your income with life, short & long-term disability coverage. Plan for your future with up to a 10% employer contribution for retirement benefits, comprised of a 5% nonelective employer contribution and an additional dollar-for-dollar match of your voluntary contributions up to a maximum of 5%. You may also take advantage of 100% paid tuition benefits for the employee and dependents, a subsidized transportation benefit, a wellness program with free access to an onsite fitness facility, and a wide variety of campus events. Enjoy a generous holiday schedule, including a paid Holiday break closure in December, vacation and paid sick leave, and paid community service leave. For more information explore the Benefits website at: https://www.seattleu.edu/hr/benefits/

To apply: https://seattleu.csod.com/ats/careersite/JobDetails.aspx?id=2224&site=2