Job Details

Senior Business Assistant

Position Number: 6794169
Location: Lubbock, TX
Position Type: Administrative Vice Presidents

Senior Business Assistant
Lubbock
43213BR
Procurement Services

Position Description
Performs responsible and complex duties associated with a specialized function of a section of clerical employees. Duties may be generally described as planning, assigning, coordinating, directing, scheduling, evaluating, verifying, training, and processing of information. Thorough knowledge of policies, procedures, and methods for the area of responsibility is required. Initiative and independent judgments are frequently exercised in formulating procedures or methods, and in program coordination. Work is performed under general supervision within University policies and procedures. Job performance is based on overall operational effectiveness.

Major/Essential Functions
1. Perform administrative duties for Procurement Services staff. Responsibilities include, but are not limited to, fielding and screening calls, emails, and the front desk, setting meetings and managing events and calendars, assisting with travel arrangements, and other duties as they are assigned.
2. Manage Timeclock reporting and other payroll and timeclock-related duties.
3. Reconcile monthly statements for the department. This includes managing budgets, purchase transactions, travel-related items, and purchase order and invoice management.
4. Oversee the departmental inventory, including the annual audit.
5. Manage, charge, and reconcile the annual University auto and property insurance policies.
6. Develop projects to increase the morale of staff in compliance with University policies. Involve staff members to increase employee participation. Work with the Managing Director to develop team-building activities.

Required Qualifications
A minimum of a high school diploma or the equivalent. Three years progressively responsible clerical experience. Additional education and/or related experience to equal three years may substitute on a year for year basis.

Preferred Qualifications

Bachelor's degree plus two (2) years of experience in office administration.
Experience with Jaggaer, Emburse, Banner (Ellucian), Budgeting, advanced Accounting principles, and advanced written and oral communications skills.

Special Instructions to Applicant

Minimum Hire Rate

To apply, visit workattexastech.com

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.