Job Details

Administrative Specialist I

Position Number: 6962482
Location: Moscow, ID
Position Type: Other Administrative Positions

Administrative Specialist I

Posting Number: SP005184P
Division/College: Vice Provost for Academic Initiatives
Department: Dual Credit
Location: Moscow

Posting Context Statement:

The University of Idaho Dual Credit Program is seeking an Administrative Specialist to join our team. This position reports to the Director of Dual Credit and provides in-person administrative support for day-to-day operations and in completing annual and other required projects and tasks.
Since 1997, the UI Dual Credit Program provides high school students the opportunity to earn college credit across Idaho. We collaborate with almost 40 university faculty mentors, over 120 high school teaching partners, and 58 schools statewide in 42 of the 44 counties in Idaho. Faculty and teachers work together to ensure a positive, equivalent, and quality opportunity for students.

Position Overview:

Assist with administrative tasks including preparing correspondence, maintaining records, maintaining calendars, monitoring office inventory, ordering supplies when necessary and completing various assignments as needed. This position may be the first point of contact for the department, and is tasked with ensuring that information flows accurately, efficiently and effectively while maintaining appropriate confidentiality.

Duties may include:

Manage records and documents
Perform general administrative support tasks such as proofreading and receiving and distributing mail; may handle cash
Greet visitors, callers and/or email inquiries, determining nature and purpose and directing them to specific destinations/individuals/information
Other duties as assigned

Required Experience:

Organizing tasks to meet deadlines
Participating in teams to accomplish shared goals
Using computer software and applications for word processing, email, and internet searches

Required Education:

High School Diploma or equivalent

Required Other:

None

Additional Preferred:

Customer service experience in an office setting
Attention to detail, with excellent writing, editing, and communication skills as shown in application materials
Proficient in Microsoft word and Excel
Managing projects independently, learning new skills quickly, and showing initiative without needing close supervision
Experience understanding, explaining, and implementing policies, regulations, and procedures.

Physical Requirements & Working Conditions:

Ability to lift, carry and/or otherwise move up to 20 pounds

Degree Requirement:
N/A: No degree requirement
FLSA Status: Non-Exempt
Employee Category: Classified
Pay Range: $18.00 per hour or higher depending on education and experience
Type of Appointment: Fiscal Year
FTE:

1.0

Full Time/Part Time: Full Time
Funding: This position is contingent upon the continuation of work and/or funding.
A visa sponsorship is available for the position listed in this vacancy: No
Posting Date: 02/26/2026
Closing Date:
Open Until Filled: Yes
Special Instructions to Applicants:

To receive first consideration, please submit a cover letter, current resume, and references no later than March 15, 2026. In your cover letter, using details and examples, please address all of the required and preferred qualifications for this position and how your experience and skills align.
If you would like a copy of the full job description, please contact Rebecca Ball at rball@uidaho.edu.

Applicant Resources: https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement:

Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, visit https://uidaho.peopleadmin.com/postings/50943

The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.