Job Details

Administrative Specialist III

Position Number: 7073479
Location: Moscow, ID
Position Type: Other Administrative Positions

Administrative Specialist III

Posting Number: SP005227P
Division/College: DFA Operations
Department: Security
Location: Moscow

Posting Context Statement:

The Office of Public Safety and Security is looking for an Administrative Specialist III to support their office as well as the Office of Risk Management. Responsibilities include assisting with financial transactions, developing and maintaining procedure manuals, managing training program, helping to onboard employees, travel arrangements, and assisting with insurance administration for all university coverages.

Position Overview:

The position works with a high degree of initiative to provide advanced operational and programmatic support to visitors, students and employees by navigating and advising others on a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.

Duties may include:

Coordinate office functions and maintain office processes, procedures, and records
Provide administrative support and coordinate activities of a department or unit by prioritizing, directing and responding to business matters involving university administrative functions
Respond to routine and moderately complex questions/issues concerning unit/university policies, processes and procedures from internal and external contacts
Support regular and non-routine meetings and events; coordinate complex travel arrangements
Compose and distribute meeting notes and routine correspondence or reports, such as presentations, statistical or monthly activity reports
Maintain individual and office calendars
Utilize university systems to create, review and submit financial documents including travel claims, purchasing card expense reports, claim vouchers, requisitions, purchase orders and deposit forms; may provide routine financial reports to unit administrator
May supervise or direct the work of others
Other duties as assigned

Required Experience:

Three years performing administrative or office support functions
Composing, proofing and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materials
Using computer software and applications for word processing, spreadsheets, email and internet research

Required Education:

High School Diploma or equivalent

Required Other:

None

Additional Preferred:

Providing customer service
Using complex software (such as financial and personnel records management systems) while completing administrative tasks
Managing calendars and/or scheduling
Interpreting, applying and explaining complex information such as regulations, policies or services
Independently solving problems and performing liaison activities in a work setting and coordinating activities requiring complex arrangements

Physical Requirements & Working Conditions:

None

Degree Requirement:
N/A: No degree requirement
FLSA Status: Non-Exempt
Employee Category: Classified
Pay Range: $23.00 per hour or higher depending on experience
Type of Appointment: Fiscal Year
FTE:

Full Time/Part Time: Full Time
Funding:
A visa sponsorship is available for the position listed in this vacancy: No
Posting Date: 04/10/2026
Closing Date:
Open Until Filled: Yes
Special Instructions to Applicants:

This in-person position is based in Moscow, Idaho and not offering Visa sponsorship.
To receive first consideration, please submit a letter of qualification, current resume, and references (last 3 supervisors) no later than May 1st.

In your letter of qualifications ( human-resources-letter-of-qualification-template.docx ) using details and examples, please address all of the required and preferred qualifications for this position and how your experience and skills align.

If you would like to see the full job description, please contact Christy Day at cday@uidaho.edu.

Applicant Resources: https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement:

Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, visit https://uidaho.peopleadmin.com/postings/51286

The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.