Job Details

Administrative Specialist II

Position Number: 7190876
Location: Boise, ID
Position Type: Other Administrative Positions

Administrative Specialist II

Posting Number: SP005288P
Division/College: University Outreach - Boise
Department: Boise Center
Location: Boise

Posting Context Statement:

The Administrative Specialist provides essential administrative, operational, and logistical support to the facilities and operations at UI Boise. Working closely with and reporting directly to the Facilities and Operations Manager, this position supports daily departmental functions and ensures efficient execution of operational processes. The role serves as a point of contact for internal and external inquiries, contributing to a well-organized, responsive, and service-oriented Facilities and Operations team.

Position Overview:

The position provides a wide range of operational support to visitors, students and employees, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility is to serve as an administrative process expert and coordinator. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.

Duties may include:

Compose, proofread, edit and distribute a variety of business documents and routine reports
Maintain schedules and event calendars
Coordinate logistics for regular travel and meetings
Collect and organize data, enter information into various electronic systems in accordance with university or department procedure to ensure accuracy and compliance, validate information and resolve conflicts in data
Review internal operating procedures and practices to determine whether improvements can be made in areas such as workflow and records management
Greet office visitors and respond to incoming calls and email correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices/individuals
Manage inventory
Other duties as assigned

Required Experience:

One year performing office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer service
Using computer software and applications for word processing, spreadsheets, email and internet research
Balancing a workload of assigned tasks to meet multiple deadlines

Required Education:

High School Diploma or equivalent

Required Other:

Ability to work nonstandard business hours occasionally, including weekends and holidays

Additional Preferred:

Experience working for a college or university
Providing support to committees
Event planning experience
Strong verbal and written communication skills

Physical Requirements & Working Conditions:

None

Degree Requirement:
N/A: No degree requirement
FLSA Status: Non-Exempt
Employee Category: Classified
Pay Range: $25.00 per hour or higher depending on education and experience
Type of Appointment: Fiscal Year
FTE:

Full Time/Part Time: Full Time
Funding:
A visa sponsorship is available for the position listed in this vacancy: No
Posting Date: 05/27/2026
Closing Date:
Open Until Filled: Yes
Special Instructions to Applicants:

This in-person position is based in Boise, Idaho and not offering Visa sponsorship.

To receive first consideration, please submit a letter of qualification, current resume, and references (last 3 supervisors) no later than June 10, 2026.

In your letter of qualifications (human-resources-letter-of-qualification-template.docx) using details and examples, please address all of the required and preferred qualifications for this position and how your experience and skills align.

If you would like to see the full job description, please contact Rebecca Ball at rball@uidaho.edu.

Applicant Resources: https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement:

Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, visit https://uidaho.peopleadmin.com/postings/51649

The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.