Job Details

Central Office Human Resources Assistant

Position Number: 7193986
Location: Albany, NY
Position Type: Human Resources

Central Office Human Resources Assistant

Category: Human Resources
Department: Human Resources
Locations: Albany, NY
Type: Full-time Non-Exempt
Position ID: 200943

Location: Albany, NY Category: Human Resources Job Type: Full-time Non-Exempt Posted On: Thu May 28 2026 Job Description:
Function & Scope: This position will provide confidential administrative support to the Central Office Human Resources team. Works independently under the general supervision of the Central Office HR Manager. The incumbent is the "face of HR" and will provide excellent customer service to internal and external RF constituents.

Duties & Responsibilities:

Coordinate recruitment and selection process including but not limited to: establish recruitment file, post position to Interview Exchange, forward ad to appropriate CO HR staff member, coordinate advertising, ensure all interviews and phone screens are scheduled accurately and timely, prepare appointment letters, process new hire paperwork, and close out recruitment files. Assist with orientation paperwork.
Maintain I-9 forms and enter E Verify queries.
Maintain accurate employees' files (personnel files, benefit files, disability files), and archive terminated files.
Maintain accurate and up to date employment and benefit related materials, as well as new employee orientation information.
Ensure exception reports and time sheets are submitted on a timely basis.
Maintain up to date org charts and work with department administrative staff to ensure accuracy.
Complete and respond to verifications of employment in a timely manner.
Orders for staff-related events.
Processes CO HR related invoices.
Coordinate the termination process, including but not limited to processing forms and preparing termination paperwork for employees separating from the Research Foundation.
Assist with HR related special projects and events.
Other duties as assigned.

Job Requirements:
Skill Requirements:

Excellent interpersonal, verbal, and written communication skills required. Candidate must be friendly and customer service oriented, as well as conscientious, detail oriented and proactive. Must be able to operate in a fast-paced environment with a high degree of accuracy. Proficiency in Microsoft Office is required. Must demonstrate the ability to handle sensitive information and maintain confidentiality, with the ability to work on a team within a highly complex and confidential environment. Ability to manage multiple priorities is required. Experience preparing visual presentations is highly desired.

Education & Experience:

A high school diploma with at least four years of administrative experience required, prior experience in Human Resources preferred. Associate's degree preferred.

Salary: $55,000 - $62,000

Additional Information:
As an Equal Opportunity / Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant's race, color, creed, religion, sex, pregnancy-related conditions, reproductive health decisions, childbirth or related medical conditions, sexual orientation, gender identity or expression, transgender status, age, national origin or ancestry, marital status, familial status, citizenship, physical and mental disability, prior arrest or conviction record, genetic characteristics/genetic information, predisposition or carrier status, domestic violence victim status, military status or service, veteran status, or any other characteristics protected under federal, state or local law. The Company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

The Company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

Review of applications will begin immediately and continue until the position is filled.

The Research Foundation for the State University of New York is not an agency or instrumentality of the State of New York. Employees of the Research Foundation for the State University of New York are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits. The Research Foundation for the State University of New York operates under a contract with The State University of New York and receives no directly appropriated state funding.

To apply, visit http://rfsuny.interviewexchange.com/jobofferdetails.jsp?JOBID=200943