Job Details

Administrative Specialist II

Position Number: 7313550
Location: Moscow, ID
Position Type: Other Administrative Positions

Administrative Specialist II

Posting Number: SP005362P
Division/College: Col of Letters, Arts & Social Sci.
Department: English
Location: Moscow

Posting Context Statement:

This on-campus position is the first point of contact, providing assistance to students, faculty and all visitors to the office. Although primarily administrative, this position will also include financial duties related to the operations of the department and college. Position reports to the Department Chair.

Position Overview:

The position provides a wide range of operational support to visitors, students and employees, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility is to serve as an administrative process expert and coordinator. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.

Duties may include:

Compose, proofread, edit and distribute a variety of business documents and routine reports
Maintain schedules and event calendars
Coordinate logistics for regular travel and meetings
Collect and organize data, enter information into various electronic systems in accordance with university or department procedure to ensure accuracy and compliance, validate information and resolve conflicts in data
Review internal operating procedures and practices to determine whether improvements can be made in areas such as workflow and records management
Greet office visitors and respond to incoming calls and email correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices/individuals
Manage inventory
Other duties as assigned

Required Experience:

One year performing office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer service
Using computer software and applications for word processing, spreadsheets, email and internet research
Balancing a workload of assigned tasks to meet multiple deadlines

Required Education:

High School Diploma or equivalent

Required Other:

None

Additional Preferred:

Bachelors Degree in Business
Strong analytical and problem solving skills
Ability to organize and prioritize a variety of projects and tasks in an effective and timely manner
Experience working with faculty, staff and students in a university office setting

Physical Requirements & Working Conditions:

None

Degree Requirement:
N/A: No degree requirement
FLSA Status: Non-Exempt
Employee Category: Classified
Pay Range: $22.50 per hour or higher depending on education and experience
Type of Appointment: Fiscal Year
FTE:

Full Time/Part Time: Full Time
Funding:
A visa sponsorship is available for the position listed in this vacancy: No
Posting Date: 07/09/2026
Closing Date:
Open Until Filled: Yes
Special Instructions to Applicants:

Position remains open until filled with a first consideration date of July 23, 2026. To apply, please submit the following:
1) Current resume;
2) A letter of qualification addressing how you meet all required qualifications and any additional preferred qualifications;
3) Names and phone numbers for three professional references, including a current or previous supervisor.

Applicant Resources: https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement:

Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, visit https://uidaho.peopleadmin.com/postings/52071

The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.