Job Details

Administrative Specialist I

Position Number: 9721302
Location: Moscow, United States
Position Type: Secretary and Administrative Assistants

Administrative Specialist I

Posting Number: SP005384P
Division/College: Vice Provost for Strategic Enrollment Management
Department: Registrar's Office
Location: Moscow

Posting Context Statement:

The Office of the Registrar provides state-of-the-art service in the areas of registration and student records, and supports academic affairs in a variety of ways, ranging from publication of professional quality Class Schedules and General Catalogs to scheduling classroom space. By providing high-quality service to students, faculty, and staff in a broad range of activities, the Office of the Registrar plays a key role in the everyday life of the University.

This position is the first point of contact for current and prospective students, parents, faculty, staff and alumi, assisting with registration and academic record services.

Position Overview:

Assist with administrative tasks including preparing correspondence, maintaining records, maintaining calendars, monitoring office inventory, ordering supplies when necessary and completing various assignments as needed. This position may be the first point of contact for the department, and is tasked with ensuring that information flows accurately, efficiently and effectively while maintaining appropriate confidentiality.

Duties may include:

Manage records and documents
Perform general administrative support tasks such as proofreading and receiving and distributing mail; may handle cash
Greet visitors, callers and/or email inquiries, determining nature and purpose and directing them to specific destinations/individuals/information
Other duties as assigned

Required Experience:

Organizing tasks to meet deadlines
Participating in teams to accomplish shared goals
Using computer software and applications for word processing, email, and internet searches

Required Education:

High School Diploma or equivalent

Required Other:

None

Additional Preferred:

Customer service experience
Experience working in an office setting
Some college or Bachelor's degree
Experience in Registrar's Office or within higher education

Physical Requirements & Working Conditions:

None

Degree Requirement:
Listed degree qualification is required at time of hire
FLSA Status: Non-Exempt
Employee Category: Classified
Pay Range: $19.00 per hour or higher depending on education and experience
Type of Appointment: Fiscal Year
FTE:

Full Time/Part Time: Full Time
Funding:
A visa sponsorship is available for the position listed in this vacancy: No
Posting Date: 07/24/2026
Closing Date:
Open Until Filled: Yes
Special Instructions to Applicants:

This position is posted as open until filled, however, applications submitted on or before August 9, 2026 will receive first consideration.

Position will remain open until a suitable pool of candidates is identified.

Applicants:
Please use your letter of qualification to explain in detail how your work experience, skills, and abilities meet both the required and preferred qualifications as listed in the position description. Your letter of qualification will be used to demonstrate your communication and writing skills to determine your ranking among the other applicants for this position.

For resources about how to write a letter of qualification, please visit the HR website here: Applicant Resources Careers | University of Idaho (uidaho.edu)

If you would like to view a full copy of the job description, please reach out to the search coordinator at: kingham@uidaho.edu

Applicant Resources: https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement:

Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, visit https://uidaho.peopleadmin.com/postings/52252

The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.