Job Details

Executive Assistant II

Position Number: 9740628
Location: Moscow, United States
Position Type: Executive Assistants

Executive Assistant II

Posting Number: SP005398P
Division/College: College of Business & Economics
Department: College of Business & Economics Admin
Location: Moscow

Posting Context Statement:

Position Overview:

Under direction of the administrator, this position performs specialized and multifaceted administrative and project management activities in support of the programs, special projects and activities for which the administrator is responsible, while maintaining a high degree of professionalism and adherence to strict confidentiality standards. The position serves as liaison to various university offices and internal/external/national boards, committees and/or councils which the administrator participates in, leads and/or sponsors. The position serves as first point of contact for issues of concern, researching and assessing their nature to provide the administrator with information to respond to concerns.

Duties may include:

Administrative and operational support:

Coordinate complex travel, meeting and event arrangements for management and other individuals
Maintain calendars, databases, confidential records and systems
Coordinate office operations, delegate work and provide input on performance evaluations
Collaborate with the Financial Officer on financial matters; monitor adherence to established budget

Project and initiative support:

Participate in setting meeting goals and outcomes; compile and distribute agendas and meeting materials
Support project management efforts by documenting scope and timelines, tracking progress towards key deliverables, drafting meeting notes/records and facilitating the flow of information to participants; may independently plan and complete assigned projects, events and programs with a defined scope

Information gathering and reporting:

Research and compile information; develop draft communications such as response communications, talking points, speech scripts and responses to correspondence and presentations
Coordinate the collection and compilation of data and materials for reports, records and other administrative documents
Distribute/submit finalized administrative decisions, communications and reports on behalf of the administrator\

Other duties as assigned

Required Experience:

Four years of administrative or business operations support experience, including two years supporting a manager, director, department lead or similar level of administrator

Required Education:

High School Diploma or equivalent

Required Other:

Ability to work nonstandard hours, if necessary
Must posses a valid driver's license
Ability to attend meetings or make deliveries on campus
Ability to travel if necessary

Additional Preferred:

Associate's or Bachelor's degree
Ability or willingness to learn Excel and use AI to optimize operational excellence
Working knowledge of University of Idaho business platforms including Banner, Chrome River, Soft Docs, People Admin, or similar
Ability to maintain confidentiality while managing highly sensitive documents and information
Willingness to contribute to team effort to achieve goals of programs and office and display grace under pressure
Ability to work evenings or weekends
Excellent written and verbal communication skills
Demonstrated dependability, initiative, and work ethic
Strong organizational skills and exceptional attention to detail.
Demonstrated ability to anticipate needs, identify issues proactively, and independently develop solutions in a fast-paced executive environment

Physical Requirements & Working Conditions:

Ability to sit for long periods of time and type on keyboards
Ability to lift and/or otherwise move items weighing up to 30 lbs

Degree Requirement:
N/A: No degree requirement
FLSA Status: Non-Exempt
Employee Category: Classified
Pay Range: $32.00 per hour or higher depending on education/experience
Type of Appointment: Fiscal Year
FTE:

1.0

Full Time/Part Time: Full Time
Funding:
A visa sponsorship is available for the position listed in this vacancy: No
Posting Date: 08/03/2026
Closing Date:
Open Until Filled: Yes
Special Instructions to Applicants:

To receive first consideration, please submit a cover letter, current resume, and references no later than August 17, 2026. In your cover letter, using details and examples, please address all of the required and preferred qualifications for this position and how your experience and skills align.

Applicant Resources: https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement:

Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, visit https://uidaho.peopleadmin.com/postings/52359

The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.