Job Details

Administrative Specialist II, Alumni Relations

Position Number: 9936180
Location: Moscow, United States
Position Type: Alumni Associations and Services

Administrative Specialist II, Alumni Relations

University of Idaho

Appointment Information

Working Title: Administrative Specialist II, Alumni Relations

Division/College: 3911-Constituency Experiences

Department: 921-FDN Constituency Experiences

Location: Moscow

FTE: 1

Advertising Pay Range: $19 per hour or higher, commensurate with experience

Is this position contingent on work and/or funding: False

FLSA Status: Classified

Type of Appointment: Full Fiscal Year

Position Overview:

The position provides a wide range of operational support to visitors, students and employees, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility is to serve as an administrative process expert and coordinator. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.

Duties may include:

Compose, proofread, edit and distribute a variety of business documents and routine reports

Maintain schedules and event calendars

Coordinate logistics for regular travel and meetings

Collect and organize data, enter information into various electronic systems in accordance with university or department procedure to ensure accuracy and compliance, validate information and resolve conflicts in data

Review internal operating procedures and practices to determine whether improvements can be made in areas such as workflow and records management

Greet office visitors and respond to incoming calls and email correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices/individuals

Manage inventory

Other duties as assigned

Required Experience:

One year performing office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer service
Using computer software and applications for word processing, spreadsheets, email and internet research
Balancing a workload of assigned tasks to meet multiple deadlines

Required Education:

High School Diploma or equivalent

Required Other:

Ability to work nonstandard business hours, including weekends and holidays
Possess a valid driver's license and be able to meet policy requirements for driving university-owned vehicles

Additional Preferred:

Experience working in a higher education setting
Knowledge of University of Idaho and its procedures and protocol
Understanding of financial transactions
Strong customer service skills
Ability to communicate effectively, both verbally and written
Ability to use techniques and procedures in program and event development; e.g. managing, coordinating, administrating and providing record keeping

Physical Requirements and Working Conditions:

Must be able to bend, twist, climb stairs
Ability to lift, carry and/or otherwise move up to 25 pounds as needed for event support and inventory management

Posting Information

Open Until Filled: True

Special Instructions to Applicants: To receive first consideration, please submit a letter of qualification, current resume, and references (last 3 supervisors) no later than November 16th.

In your letter of qualifications ( https://www.uidaho.edu/human-resources/applicant-resources ) using details and examples, please address all of the required and preferred qualifications for this position and how your experience and skills align.

If you would like to see the full job description, please contact Christy Day at cday@uidaho.edu.

Visa Sponsorship: No

Degree Requirement Timeline: Degree required at time of hire

To apply, please visit: https://careers.uidaho.edu/jobs/administrative-specialist-ii-alumni-relations-moscow-idaho-united-states