Job Details

University of Colorado Anschutz Medical Campus

Student Services Business Coordinator
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Position Number: 5851210
Location: Aurora, CO
Position Type: Student Affairs and Services

Student Services Business Coordinator

Student Services Business Coordinator - 35638 University Staff Description

University of Colorado Anschutz Medical Campus

Skaggs School of Pharmacy and Pharmaceutical Sciences | Office of Student Services

Job Title: Student Services Business Coordinator

Position: #00828963 - Requisition: #35638

Job Summary:

The Office of Student Services (OSS) at the CU Skaggs School of Pharmacy and Pharmaceutical Sciences provides supportive services to our students, alumni, faculty, staff, and community partners. We foster an approachable and collaborative environment that supports professional growth and wellness. Our commitment to student success prepares individuals to enter the program, progress academically, and realize their career aspirations for post-graduation successes that positively impact the future of health care. This includes functions related to admissions, student success (academic and professional), student wellness, career services, and outreach and engagement.

This position will provide student services, general administrative support and some executive administrative assistance to the Office of Student Services, the Senior Associate Dean for Student Affairs, the Director of Student Success and Wellness, and the Assistant Director of Student Engagement, all of which must be completed in a professional, polite, responsible, and respectful manner.

Key Responsibilities:

OSS Administrative Support: Oversee the daily office operations, including serving as the primary contact for visitors. Manage office schedules, ensuring coverage during operating hours, and coordinate appointments and events. Handle procurement of office supplies and maintain inventory, ensuring office needs are met efficiently.
Expense Management: Track and manage travel and procurement card expenses. Ensure timely submission of Concur expense reports, adhering to university policies and procedures. Process student reimbursements and deposits accurately and on time, ensuring compliance with university financial protocols.
Data Management: Maintain accurate student records, including organizing and compiling data for reports. Perform basic statistical analysis on OSS data and ensure that records are up to date for various administrative tasks. Manage and update a database of School of Pharmacy applicants and admitted students.
Administrative Tasks: Carry out various office duties such as making copies, taking meeting minutes, and organizing files that support the Standard Operating Procedures (SOP) committee operations. Assist in the creation and maintenance of documents related to student services and ensure they are accessible and well-organized.
Event Coordination: Provide support for event planning, including event setup, cleanup, and assisting with attendee coordination. Help with organizing and running OSS monthly meetings and the annual retreat, ensuring smooth operations and seamless logistics for all attendees.
Admissions Support: Enter and manage candidate information in CU-SIS and maintain tracking spreadsheets. Collaborate with team members to ensure accurate and timely data entry for residency, emails, PharmCAS, Concur, and other systems. Assist with logistical tasks such as confirming residency, processing payments, and managing interview schedules.
- Interview Coordination: Coordinate the scheduling and logistics for candidate interviews using SuperSaaS. Prepare and organize interview materials, including virtual links and candidate profiles in CU-SIS. Ensure all interview day logistics are handled, including name tags, refreshments, and escorting candidates to interviews, and assist with post-interview reimbursements.

Work Location:

Hybrid - this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.

Why Join Us:

The Skaggs School of Pharmacy and Pharmaceutical Sciences, located at the Anschutz Medical Campus, is an internationally renowned School of Pharmacy and a top tier research school ranked in the top 10% of more than 140 schools in the country for research grant funding. At the Skaggs School of Pharmacy and Pharmaceutical Sciences, we are committed to excellence and innovation in professional, graduate and post-graduate education; scholarship and research; patient-centered care; public health advocacy; and societal leadership and engagement. Together, our innovation, discoveries and engagement with our communities improve the health and well-being of society.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

Medical: Multiple plan options
Dental: Multiple plan options
Additional Insurance: Disability, Life, Vision
Retirement 401(a) Plan: Employer contributes 10% of your gross pay
Paid Time Off: Accruals over the year
Vacation Days: 22/year (maximum accrual 352 hours)
Sick Days: 15/year (unlimited maximum accrual)
Holiday Days: 10/year
Tuition Benefit: Employees have access to this benefit on all CU campuses
ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnically minoritized individuals, persons with disabilities, persons within the LGBTQ+ community and all veterans. In addition, the Anschutz Campus has also been recognized as an Age-Friendly University. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

Bachelor's degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution.
One (1) year of professional level experience with student services or admissions.

A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

Experience managing large-scale events.
Experience working in higher education, particularly in a student support setting.
Experience working with a student information system (SIS), or similar software.

Knowledge, Skills, and Abilities:

Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
Outstanding customer service skills.
Demonstrated commitment and leadership ability to advance diversity and inclusion.
Ability to manage multiple tasks and work independently with minimal supervision.
Strong interpersonal skills and the ability to establish rapport with persons of diverse backgrounds.
Excellent oral communication skills with the ability to handle stressful situations in a calm and professional manner.
Ability to communicate effectively in written form which includes the ability to check for typographical, grammatical, and spelling errors.
Well established computer and technology skills.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position.

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Dora Safoh, dora.safoh@cuanschutz.edu

Screening of Applications Begins:

Immediately and continues until position is filled. For best consideration, apply by December 30^th, 2024.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as $55,975 - $71,201.

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.

Qualifications

Application Materials Required: Cover Letter, Resume/CV, List of References Job Category
: Business Services Primary Location
: Hybrid Department: U0001 -- Anschutz Med Campus or Denver - 20518 - SOP-Administration Schedule
: Full-time Posting Date
: Dec 5, 2024 Unposting Date
: Ongoing Posting Contact Name: Dora Safoh Posting Contact Email: dora.safoh@cuanschutz.edu Position Number: 00828963

To apply, visit https://cu.taleo.net/careersection/2/jobdetail.ftl?job=35638&lang=en