Job Details

One regular, full-time position, 40 hours per week, 12 months per year on the Oceanside Campus. The normal work schedule will be Monday through Friday, 8:00 am - 4:30 pm. Remote work may be available up to 3 days per week after the successful completion of the six-month probationary period and at the discretion of the supervisor. The person selected for this position will be subject to assignment to any district facility during any hours of operation.

The first-level interviews with the screening and interview committee will be conducted via Zoom. The second-level interviews may be in-person or via Zoom.

REMOTE WORK:
MiraCosta College believes that flexible work enables employees to achieve a more successful balance between work responsibilities and family life. The District offers the opportunity to telework (remote work) for certain positions, depending on the operational needs of the District and the provisions of the telework policy. Probationary and temporary employees are not eligible to telework unless approved by the appropriate vice president. No employee is guaranteed the right to telework. No employee shall be authorized to telework 100% of the time; regular, on-campus presence is expected for all District employees on a weekly basis.

RESIDENCY REQUIREMENT:
MiraCosta College Board Policy 7800: Employee Residency requires all classified staff, administrators, and temporary/hourly short-term employees to maintain and permanently reside in a principal place of residence in the state of California that is within two-hundred (200) road miles from the employees regularly assigned district worksite. The purpose of the policy is to promote efficiency and continuity throughout all campus administrative functions, provide students with high quality assistance and accessibility to all academic and campus services, ensure that students receive an engaging education, and respond to emerging student needs.

The District may consider an individual request to temporarily reside outside of the State of California or outside the 200-mile limit on a case-by-case basis, not to exceed twelve consecutive months.

Starting at $77,012 per year (range 24, step 1), with annual salary step increases up to step 5. In addition, after five years of district service, employees earn a longevity stipend that increases over time.

Employees must make arrangements for the direct deposit of paychecks into the financial institution of their choice, via electronic fund transfer.

MiraCosta College offers an array of benefits to eligible employees.

In order to be considered for this position, you must submit the following documents directly in the online system and finish applying and receive a confirmation number by 11:59 PM on the closing date:

1. Application on which you list all relevant experience.

2. A current resume or curriculum vitae summarizing your educational background and experience.

3. A cover letter addressed to the "Screening and Interview Committee" specifically describing how your experience aligns with the Essential Duties, Other Duties, and Desirable Qualifications.

The screening and interview committee will review application materials for up to three to four weeks following the closing/first screening date. Applicants selected for interview will be contacted by phone; those not selected for interview will be notified by e-mail once interview candidates have been scheduled.

Offer of employment to the person selected for this position is contingent upon 1) successful completion of a pre-placement physical exam at district expense; 2) submission of a current tuberculosis test clearance; 3) proof of eligibility to work in the United States; 4) fingerprint clearance; and 5) approval by the Board of Trustees.

Retired STRS members are not eligible for this position.

Under general supervision, process and certify student applications for Veterans Administration educational benefits in accordance with legal guidelines; monitor student progress and process appropriate documents for the payment of veterans benefits; provide technical assistance and information to students, staff and the public; and perform related duties as assigned.

A Veterans Specialist is distinguished from a Veterans Assistant in that an incumbent in the former class acts as a School Certifying Official (SCO) in accordance with the U.S. Department of Veterans Affairs guidance and procedures.

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

1. Select, train, and provide day-to-day lead work direction to student staff; assign and monitor work for completeness, accuracy, and conformance with federal, state, district, department and technical/legal/regulatory requirements; provide input to supervisor on employee work performance and behaviors.

2. Review applications and other information required to certify student enrollment status for VA benefits; determine appropriate VA educational program and eligibility and provide necessary forms; design and develop procedures, forms, applications and other informative materials.

3. Monitor student course work to ensure compliance with the educational plan developed by the student and counselor to avoid under/over payment and institutional liability; process student enrollment certifications, unit changes and enrollment verifications; process VA documents/forms related to educational benefits.

4. Provide technical assistance and information to students and staff regarding veterans regu-lations, college admissions, registration records, testing requirements, matriculation, enroll-ment and fees; refer students to other areas of Student Services as appropriate.

5. Instruct students in correct procedures for completion of forms, applications and processes; explain requirements and restrictions; review completed forms for accuracy and complete-ness; notify students of need for additional information/documentation

6. Act as School Certifying Official (SCO) in accordance with the U.S. Department of Veterans Affairs School Certifying Official Handbook; consult with VA officials, the State Approving Agency, and other certifying officials for assistance with regulations and procedures for resolution of complex problems.

7. Research and review records for changes in status; notify students of problems or required changes.

8. Process periodic reports of student enrollment changes and final grades; contact students or instructors for further information, process certification adjustments and terminations.

9. Prepare and transmit correspondence for students regarding VA eligibility, student status and other information; respond to requests from other educational institutions/agencies for the verification of student status and records; ensure proper releases are on file to safeguard student privacy; initiate and compose correspondence as appropriate.

10. Maintain student VA records in accordance with VA regulations and audit records to ensure accuracy; research data; prepare files for auditors; generate reports for district, state and federal agencies.

11. Initiate student vouchers to waive material fees for vocational rehabilitation students; maintain a log of bookstore vouchers issued and monitor these students bookstore expenses.

12. Plan and organize VA Work Study student activities; approve, monitor and sign timesheets for VA Work Study students and resolve payment discrepancies.

1. Assign and train student workers to assist veteran students as required.

2. Develop procedures, forms, applications and other documents; produce a variety of computer-generated reports and statistical data.

3. Perform related duties as assigned.

1. Expert knowledge of U.S. Department of Veterans Affairs School Certifying Official Hand-book and federal and state regulations applicable to education benefits for eligible veterans.

2. Applicable sections of the state education code relevant to assigned responsibilities.

3. The Family Educational Rights and Privacy Act and other college, state and federal laws, rules, regulations and policies governing educational benefits.

4. Computer operations and uses of standard business applications including word processing, spreadsheet and database software and other specialized college software applications such as PeopleSoft.

5. Office administration practices and procedures, including filing and recordkeeping systems.

6. Basic research methods and procedures.

7. Business math.

8. Written and oral communication skills including correct English usage, grammar, spelling, punctuation and vocabulary.

9. Concepts, practices and techniques of customer service.

10. District organization, functions, rules, policies and procedures applicable to assigned areas of responsibility.

1. Apply and explain laws, rules, regulations, policies and procedures regarding student VA benefits.

2. Demonstrate effective interpersonal skills using tact, patience and courtesy.

3. Learn, interpret, apply and explain laws, rules, regulations, policies and procedures relating to admissions and records.

4. Establish priorities and work effectively with many demands on time.

5. Type at 50 words net per minute from clear copy.

6. Make arithmetic calculations quickly and accurately.

7. Communicate effectively both orally and in writing.

8. Work independently with little direction.

9. Understand and follow oral and written directions.

10. Meet schedules and timelines.

11. Train and provide work direction to student workers.

12. Maintain records and prepare reports.

13. Operate a computer and standard business software.

14. Work confidentially with discretion.

15. Demonstrate sensitivity to and understanding of diverse academic, socioeconomic, cultural, ethnic and disability issues.

16. Establish and maintain effective working relationships with all those encountered in the course of work.

To be eligible for this position, you must meet and provide evidence of the following minimum qualifications:

Graduation from high school or GED equivalent, supplemented by business-related courses and at least two years of work experience with Veterans Administration benefits in a community college or university; or an equivalent combination of training and experience.

NOTE: For work experience, one "year" is defined as equivalent to 40 hours per week for 12 months, or at least 2,080 hours.

1. Previous experience working with a military affiliated population.

2. Previous experience certifying GI Bill benefits.

3. Previous experience working with computer systems and applications related to department functions such as PeopleSoft, iLinx, Enrollment Manager, and web-based software.

Must either be a U.S. Citizen or a U.S. Lawful Permanent Resident as required for Designated School Officials per 8 C.F.R. 214.3(l)(1)(i).

The physical efforts described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Primarily sedentary with intermittent standing, walking, bending and stooping; occasional light lifting and carrying of objects weighing up to 25 pounds; ability to travel to a variety of locations on and off campus as needed to conduct district business.

Ability to develop and maintain effective working relationships involving interactions and com-munications personally, by phone and in writing with a variety of individuals and/or groups from diverse backgrounds on a regular, ongoing basis; ability to work effectively under pressure on a variety of tasks concurrently while meeting established deadlines and changing priorities.

Primarily business office environment; subject to frequent public contact and interruption; inter-mittent exposure to individuals acting in a disagreeable fashion; occasional evening, weekend and/or holiday hours required on an as-needed basis.

MiraCosta College is an Equal Opportunity Employer and is committed to providing an educational environment that affirms and supports diversity in its faculty, staff, and administration, and promoting an environment of inclusion. The colleges commitment to inclusion, diversity, equity, and accessibility is expressed in the policy found at https://www.miracosta.edu/office-of-the-president/board-of-trustees/docs/3400BP-Inclusion-Diversity-Equity-Accessibility.pdf. Click on the following link to view the IDEA website: https://www.miracosta.edu/office-of-the-president/idea/index.html.

MiraCosta College is committed to creating a racially just campus climate. Individuals and their diverse cultures and identities are welcomed, nurtured, and validated. MiraCosta College takes institutional responsibility for closing the equity gap for disproportionately impacted populations including Latinx and Chicanx communities, Black and African American communities, Native Hawaiian and Pacific Islander communities, Native American communities, lesbian, gay, bisexual, trans, queer/questioning, intersex, and asexual (LGBTQIA+) communities, veteran communities, former foster youth, adult students, and students from low socioeconomic statuses. MiraCosta will continue to serve all constituents with values rooted in equity, diversity, inclusion, and community. MiraCosta Colleges Mission, Vision, Commitment, and Institutional Values & Goals can be viewed at https://www.miracosta.edu/office-of-the-president/docs/mccmissionstatement.pdf.

The college was designated as a Hispanic Serving Institution (HSI) in 2013. This significant recognition acknowledges our institutions continuous efforts to support the academic performance and unique needs of Latinx students, many of whom are attending college for the first time or are first-generation. We are a veteran and military supportive institution and an Achieving the Dream Leader College. The successful candidate will join a campus that exhibits its dedication to all students and faculty through offering robust, culturally-responsive events, including speaker series dedicated to heritage month events through the Social Justice and Equity Center.