Job Details

Compliance Specialist

Position Number: 6432897
Location: Albany, NY
Position Type: Assessment, Accreditation, and Compliance

Compliance Specialist

Category:Administrative and Professional
Department:Compliance
Locations:Albany, NY
Posted:Jul 31, 2025
Closes:Open Until Filled
Type:Exempt
PositionID:191138

About The Research Foundation for SUNY:
The Research Foundation for The State University of New York (RF) is the largest comprehensive university-connected research foundation in the country.

Our mission is to provide talent, services, and technology that empower SUNY to research, innovate, and transfer discoveries that transform the world's knowledge economy.

Our vision is to make SUNY the best place for faculty, students, and staff to research, innovate and solve the world's most pressing problems.

The RF serves SUNY by providing essential administrative services that enable faculty to focus their efforts on educating students and performing life-changing research across a wide range of disciplines including Artificial Intelligence, Clean Energy, Biotechnology, Longevity, Substance Addiction, Nextgen Quantum Computing, Environmental Health, and Resiliency.We work with the academic and business leadership of SUNY campuses to facilitate research and discovery by administering sponsored projects and delivering intellectual property and technology transfer services that fuel innovation and move ideas and inventions to the marketplace.

The RF is committed to diversity, inclusion, and a working environment that enhances productivity creates personal and professional opportunities, unleashes everyone's full potential, and fuels innovation. We hold the organization and each other to the highest standards of integrity, accountability, and ethical behavior.
Visitwww.rfsuny.organd connect with us on Facebook, Twitter, and LinkedIn. Learn about SUNY atwww.suny.edu.

Job Description:
Role Value Proposition:
The Research Foundation (RF) Office of Compliance Services (OCS) is responsible for leading, managing, and championing corporate-wide initiatives designed to maintain, enhance, and promote a strong culture of compliance at the RF. We provide expertise and guidance across the RF and SUNY system in the areas of ethics, risk management, internal controls, and a wide array of programmatic areas.

The OCS strives to attract, develop, and retain diverse talent with the potential to be future leaders of our department and of the RF as a whole. We take an active role in supporting the professional growth of our staff, promoting skill development and career advancement to better position our team to serve our internal business partners.

Our custom is to seek creative ways to overcome obstacles, at times with limited resources; and jump in, roll up our sleeves, and help where needed. We are lively and dynamic; we value collaboration; and our team is resourceful, enthusiastic, and hardworking. We take our work seriously because we care - but we don't take ourselves too seriously!

FUNCTION & SCOPE:
We are seeking a creative and ambitious compliance professional with strong analytical, communication, and interpersonal skills to support the implementation of the RF's board approved Compliance Program. The Compliance Specialist will interact with all levels of the RF and SUNY constituents and report to the Ethics & Compliance Manager.

KEY RESPONSIBILITIES:
Provide daily support of initiatives supporting the implementation of the RF's Compliance Program;
Develop, deliver, and maintain training materials (including presentations, animated videos, and video and audio recordings), visual aids, documentation, and other content for new and ongoing compliance training programs and serve as primary support for compliance training and education projects and initiatives;
Lead the planning and organization for Compliance and Ethics Week annually, and other campaigns as scheduled;
Manage the policy administration process, including tracking reviews and revisions in progress, maintaining relevant documentation, providing guidance to functional policy owners and contacts regarding process, style, and content; and maintaining the RF's Policies, Procedures, and Forms webpages.
Assist with the overall maintenance of the RF's compliance management system and other electronic tools, and serve as the compliance team liaison with external vendors to support annual compliance certification and disclosure processes;
Maintain records pertaining to compliance, records management, conflict management, delegation of authority, and risk.
Assist in the implementation of OCS-led projects, including tracking and documenting issues while working with other stakeholders, to see projects to completion;
Monitor the OCS email account and assist or appropriately route inquiries;
Review conflict of interest disclosures as assigned, and recommend management plans as appropriate;
Monitor the daily operations and processes of the OCS to conduct statistical analysis, identify trends, and implement operational efficiencies and continuous improvement strategies;
Conduct research and provide analysis regarding current trends and best practices related to the elements of the compliance program, including policy development, implementation, and administration; training and education; ethics, corporate values, and professional responsibility; risk management and internal controls; and privacy related matters.
Draft compliance related communications and reports, and help maintain tools and controls to ensure compliance with applicable laws and regulations;
Collect and analyze data on pertinent regulatory matters in order to help function owners stay informed of changes in pertinent federal and state regulations, and local laws;
Participate in compliance audits and assist with the monitoring of corporate activities and internal controls;
Provide support for the investigation of complaints, concerns, and Ethics Hotline cases;
Serve as a compliance team liaison to various corporate projects and initiatives as needed, including system-wide projects like the Research Compliance Discussion Groups and other compliance-related outreach, programs, and groups;
Perform other ad-hoc compliance and administrative functions to support the RF's strategic and operating plans as assigned by the Ethics & Compliance Manager.

Requirements:
EDUCATION & EXPERIENCE
Bachelor's Degree or 1-3 years of relevant experience, including technical, administrative, auditing, and/or compliance related experience; a combination of education and experience will be considered.
Project management skills and experience, as demonstrated in prior academic, volunteer, or professional experiences;
Experience delivering trainings or other live presentations and/or graphic design experience.
Proficient computer skills with specific experience using Microsoft Word, PowerPoint, and Excel.

CORE COMPETENCIES:
Detail oriented with superior organizational skills, and ability to handle multiple tasks in a fast-paced environment and deliver high quality work under limited time constraints;
Presentation and training capabilities, including graphic design of visual aids for presentations;
Excellent research, data analysis, and comprehension skills with the ability to summarize pertinent information;
Dedicated team player with excellent interpersonal and relationship building skills, professional presence and attitude, and ability to work independently;
Excellent verbal and written communication skills, and ability to relate and work well with people of many cultures, disciplines, and levels of experience;
Provide reliable and professional customer service to colleagues at the RF and SUNY.
Open-minded, with strong ability for creative thinking and problem solving;
Superb work ethic and optimistic attitude that thrives in a dynamic and complex working environment;
Display appropriate sensitivity to the confidential nature of the work, and promote and exhibit high ethical standards, professionalism, and trustworthiness.
Willingness to travel.

PREFERRED QUALIFICATIONS:
Bachelor's degree in business administration, marketing, or communications;
Certified Compliance & Ethics Professional (CCEP) certification held at time of hire or obtained within 1-2 years of employment; and
Experience using Prezi, Vyond, Canva, or other visual communication software.
General knowledge of ethics and compliance concepts, such as standards of conduct, business ethics, best practices, hotline management, and managing compliance related issues.

Compensation for this position:Thecompensation for this role is between $59,110-$70,694. Thepay will depend on a variety of factors that may include but are not limited to experience, education, training, and certifications.

Additional Information:
As an Equal Opportunity / Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant's race, color, creed, religion, sex, pregnancy-related conditions, reproductive health decisions, childbirth or related medical conditions, sexual orientation, gender identity or expression, transgender status, age, national origin or ancestry, marital status, familial status, citizenship, physical and mental disability, prior arrest or conviction record, genetic characteristics/genetic information, predisposition or carrier status, domestic violence victim status, military status or service, veteran status, or any other characteristics protected under federal, state or local law. The Company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.
The Company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

Review of applications will begin immediately and continue until the position is filled.

The Research Foundation for the State University of New York is not an agency or instrumentality of the State of New York. Employees of the Research Foundation for the State University of New York are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits. The Research Foundation for the State University of New York operates under a contract with The State University of New York and receives no directly appropriated state funding.

Application Instructions:
Applicants interested in applying MUST submit the following documents:
1. Resume/Cv
2. Cover Letter

After submitting your resume/CV, the subsequent pages enable you to upload your cover letter and additional documents.

Returning Applicants - Login to your RF SUNY Careers Account to review your application.

To apply, visit: ttps://rfsuny.interviewexchange.com/jobofferdetails.jsp?JOBID=191138