Job Details

Administrative Specialist I

Position Number: 6519191
Location: Moscow, ID
Position Type: Other Administrative Positions

Administrative Specialist I

Posting Number: SP004997P
Division/College: School of Health and Medical Professions
Department: School of Health and Medical Professions
Location: Moscow

Posting Context Statement:

The Administrative Specialist I will support the School of Health and Medical Professions (SHAMP), as well as the WWAMI Medical Education Program as the first point of contact, providing assistance to students, faculty and all visitors. This position reports to the Program Manager.

Position Overview:

Assist with administrative tasks including preparing correspondence, maintaining records, maintaining calendars, monitoring office inventory, ordering supplies when necessary and completing various assignments as needed. This position may be the first point of contact for the department, and is tasked with ensuring that information flows accurately, efficiently and effectively while maintaining appropriate confidentiality.

Duties may include:

Manage records and documents
Perform general administrative support tasks such as proofreading and receiving and distributing mail; may handle cash
Greet visitors, callers and/or email inquiries, determining nature and purpose and directing them to specific destinations/individuals/information
Other duties as assigned

Required Experience:

Organizing tasks to meet deadlines
Participating in teams to accomplish shared goals
Using computer software and applications for word processing, email, and internet searches

Required Education:

High School Diploma or equivalent

Required Other:

Ability to work nonstandard hours which may include nights, weekends and holidays

Additional Preferred:

Customer service experience
Experience working in an office setting
Experience working in higher education
Experience working in a student population
Experience working with and maintaining student records
Experience in graphic design, marketing and communications specialties

Physical Requirements & Working Conditions:

Ability to lift, carry and/or otherwise move up to 25 pounds

Degree Requirement:
Listed degree qualification is required at time of application
FLSA Status: Non-Exempt
Employee Category: Classified
Pay Range: Commensurate with experience
Type of Appointment: _of_Appointment
FTE:

Full Time/Part Time: Full Time
Funding:
A visa sponsorship is available for the position listed in this vacancy: No
Posting Date: 08/28/2025
Closing Date: 09/18/2025
Open Until Filled: No
Special Instructions to Applicants:
Applicant Resources: https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement:

Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, visit https://uidaho.peopleadmin.com/postings/49346

The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.