Job Details

Sponsored Programs Administrator I or II

Position Number: 7175564
Location: Moscow, ID
Position Type: Sponsored Programs, Grants, and Contracts

Sponsored Programs Administrator I or II

Posting Number: SP005281P
Division/College: University Research
Department: University Research
Location: Moscow, Off Campus Location - Remote/Hybrid Option Available

Posting Context Statement:

Salary range depending on education and experience:

Sponsored Programs Administrator I - $49,816 per year or higher.
Sponsored Programs Administrator II - $54,346 per year or higher.

Position Overview:

Sponsored Programs Administrator I
This position facilitates the submission of proposals for external funding by the University of Idaho, reviewing them to ensure compliance with federal, state, university and sponsor regulations and guidelines. University faculty and staff create proposals to outside agencies to fund research, instruction, and other service projects through the university. The Sponsored Programs Administrator I is responsible for providing compliance oversight for research administration and sponsored programs; supporting the research, creative, and scholarly endeavors of the university faculty, staff, and students; ensuring the responsible stewardship of external sponsored funding; and assisting with the compliant submission of proposals.

Duties may include:

Serve as a liaison to sponsor contacts on proposal-related administrative questions and issues
Provide assistance, interpretation and guidance to principal investigators (PIs) and other university employees
Collect and review required proposal documents
Conduct research and analysis of new and existing agency requirements; recommend changes to university processes and policies as needed for compliance
Maintain records and contribute to metrics data
Coordinate proposal approvals for submission
Other duties as assigned

Sponsored Programs Administrator II
This position facilitates the compliant submission of proposals for external funding by the University of Idaho. University faculty and staff create proposals to outside agencies to fund research, instruction, and other service projects through the university. This position is responsible for providing leadership for research administration and sponsored programs, supporting the research, creative, and scholarly endeavors of the university faculty, staff, and students. The position focuses on ensuring the responsible stewardship of external sponsored funding; overseeing the submission of mid to large-scale proposals by reviewing those proposals to ensure compliance with federal, state, university and sponsor regulations and guidelines; and mitigating risk by training other positions and staff, faculty, and students in this area.

Duties may include:

Serve as a liaison to sponsor contacts on proposal-related administrative questions and issues
Provide assistance, interpretation and guidance to principal investigators (PIs) and other university employees to mitigate risk and maintain compliance
Collect and review required proposal documents, including mid- and large-scale proposals
Conduct research and analysis of new and existing agency requirements; recommend changes to university processes and policies as needed for compliance
Develop, deliver and participate in workshops and seminars
Maintain records and contribute to metrics data
Organize, prioritize, and plan own workload to meet deadlines
Simultaneously handle a variety of proposals that require a high degree of attention
Coordinate proposal approvals for submission
Other duties as assigned

Required Experience:

Sponsored Programs Administrator I

One year providing financial processing support within an electronic finance system
Using spreadsheet software to compile, summarize and analyze financial data
Interpreting, applying, and explaining financial stewardship processes

Sponsored Programs Administrator II

Two years in a sponsored programs-related support position with a primary responsibility of reviewing proposals against submission requirements
Using spreadsheet software to compile, summarize and analyze financial data
Editing and writing business correspondence using proper grammar and punctuation as demonstrated in application materials
Independently managing projects that involve multiple stakeholders

Required Education:

Sponsored Programs Administrator I and II

High School Diploma or equivalent

Required Other:

Sponsored Programs Administrator I and II

None

Additional Preferred:

Sponsored Programs Administrator I

Bachelors degree
Certified Research Administrator or Certified Financial Research Administrator
At least one year in a sponsored programs-related support position
Experience supporting proposal development or submission
Experience using electronic proposal submission systems (such as research.gov, Grants.gov, NSPIRES, eRACommons, ASSIST)
Experience participating in project budgeting, preferably at an institute of higher education, a non-profit or a federal entity
Experience interpreting, applying and explaining policies and procedures or rules and regulations

Sponsored Programs Administrator II

Bachelors degree
Certified Research Administrator or Certified Financial Research Administrator
Three or more years of experience in a sponsored programs-related support position (either pre- or post-award) related to applying project budgeting guidelines and procedures, preferably at an institution of higher education, non-profit or federal entity
Experience serving as a liaison between internal and external entities and individuals to coordinate activities and resolve issues
Experience with sponsor electronic proposal submission systems (such as research.gov, Grants.gov, NSPIRES, eRACommons, ASSIST)
Experience working in a customer service-oriented team environment to accomplish shared goals

Physical Requirements & Working Conditions:

Sponsored Programs Administrator I and II

None

Degree Requirement:
N/A: No degree requirement
FLSA Status: Exempt
Employee Category: Exempt
Pay Range: Commensurate with experience
Type of Appointment: Fiscal Year
FTE:

1.0

Full Time/Part Time: Full Time
Funding:
A visa sponsorship is available for the position listed in this vacancy: No
Posting Date: 05/20/2026
Closing Date:
Open Until Filled: Yes
Special Instructions to Applicants:

This position is posted as open until filled, however, applications submitted on or before June 3, 2025 will receive priority consideration.

Applicants:
Please use your letter of qualification to explain in detail how your work experience, skills, and abilities meet both the required and preferred qualifications as listed in the position description. Your letter of qualification will be used to demonstrate your communication and writing skills to determine your ranking among the other applicants for this position.

For resources about how to write a letter of qualification, please visit the HR website here: Applicant Resources - Careers | University of Idaho (uidaho.edu)

To see the full job description, please visit the ORED Jobs page here. If you have any questions regarding this posting, please reach out to the search coordinator at kskovgard@uidaho.edu.

Applicant Resources: https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement:

Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, visit https://uidaho.peopleadmin.com/postings/51602

The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.